Call for papers


This workshop organized by Eurostat aims to give the opportunity to experts in the European Statistical System to present and exchange the results of the progress made in using administrative data for the production of official statistics in the areas of business, agriculture and fisheries statistics. The workshop will also be an occasion to present the results of the ESS Vision 2020 ADMIN project and to explore persisting challenges and potential areas for future work in the ESS. The workshop will take place at the premises of the National Statistical Institute of Romania, (Bucharest) on 17-18 October 2019.


Most ESS members are increasingly using administrative sources for the production of business statistics. The use of administrative sources in Member States ranges from medium to high but there is still need for better coordination between the statisticians and the owners of administrative registers. Many NSIs are also taking measures to increase the use of new data sources but only few have specific national laws for accessing privately held data.

Administrative data are used in many ways across the different phases of the production of business statistics, from the construction of sample frames to the validation of data to the use in estimation of statistical indicators.

The applications include both structural business statistics as well as the production of short-term statistics. In the data processing phase, concrete applications include the use of administrative registers as auxiliary information for model-based estimation such as Small Area Estimation methods to produce indicators for territorial units smaller than those required by regulations or regression estimators, the use for nowcasting and early estimation of business indicators, etc. Particular domains where administrative data can complement business surveys are R&D and innovation statistics, tourism statistics, etc.

Papers linked to this topic could present experiences, lessons learnt and good practices in the development and use of methods for producing business statistics while using administrative data. In particular, the use and management of multisource input for statistical production (e.g. combining administrative data; new data sources; and traditional surveys) will be discussed.

The availability of administrative data sources and especially the measures taken to ensure their quality vary among Member States. In that regard, it will be interesting to learn from the experience of those NSIs that have well-established and active cooperation with the owners of the administrative data at national level.

Many NSIs see possibilities for more cooperation and exchange of best practices among Member States for use of new data sources. Thus, while the use of new data-sources (e.g. web-scraping, mobile data) has increased in a number of Member States, those NSIs that have successfully integrated the use of new data sources into their statistical production can share concrete examples for using new data sources as statistical input. The methods and practices for ensuring statistical quality of new data sources should also be reflected and explained as this is a key issue still preventing the more extensive use of new data sources in statistical production.

The importance of using administrative data in agricultural statistics is one of the key elements of the Strategy on Agricultural Statistics 2020 and beyond that was agreed by the ESSC in November 2015. The European Agricultural Statistics System (EASS) includes more than 50 different datasets which describe economic accounts for agriculture, prices and price indices, farm structure, production of crop and animal products, pesticide sales and use, organic production and links between agriculture and environment. As the ESS Vision 2020 states, resources are getting scarcer at all levels of the system while the needs tend to expand and become more complex. The increased use of administrative data is the outcome of national efforts towards a more integrated statistical system, where administrative data are used to improve the data processing and estimation for agricultural surveys.

Within agriculture statistics the use of administrative registers is quite extended due to the highly regulated character of this sector. Specific in this domain is the fact that many registers are set up by EU legislation. Examples are the Integrated Administration and Control System (IACS–system used for the single payment of subsidies under the Common Agricultural Policy), the animal registers and the vineyard register. Taking into account their European design, these registers are suitable for developing European actions aiming at their use for statistical purposes.

The importance of administrative data is clearly visible in the Framework Regulation (EU) 2018/1091 on Integrated Farm Statistics (IFS) that was adopted 18 July 2018 . A variety of administrative sources is used for collecting structural data on agricultural holdings under the IFS Regulation. The data collection takes place every 3-4 years. Most Member States use administrative sources for compiling statistics under IFS for all or some units in the target population, as well as to impute non-response or validate the results obtained from the survey. Examples of administrative sources are the above mentioned registers necessary for the management of the Common Agricultural Policy, other farm registers, cadastral registers, etc. Agricultural price statistics may also be compiled using administrative sources, such as data from the agricultural market information systems and customs. For producer prices, indices may also take into account data from recorded subsidies and taxes.

The participants are invited to share the methods used to assess, exploit and combine administrative and survey data for other agricultural statistics. Aspects related to the adaptation of concepts and definitions in administrative data to the needs of statistics and to the processing administrative data into statistical input will also be of interest for the workshop.

Institutional aspects related to the collaboration between NSIs, Ministries of Agriculture, farmers’ associations and agricultural markets, as well as the application of the European Statistics Code of Practice by producers of agriculture statistics other than NSIs, are of interest to describe the legal and coordination framework for the use of administrative registers.

This subject aims at gathering and sharing experiences of Member States in the use of administrative registers for building sampling frames for agriculture statistics as a key element of statistical infrastructure.

Sampling frames are considered the starting point to integrate agriculture and rural statistics into the national statistical system. Good practices recommend making use of recent population and agriculture censuses to build sampling frames, together with administrative registers. However, with population and agriculture census being planned for 2020, the information from the latest ones may now be obsolete. Therefore, using registers such as enterprise registers, databases of recipients of agricultural subsidies, livestock registers, registers of producers and tax payers, accountancy records (such as those used for Farm Accountancy Data Network), etc. can help building a sampling frame to be used in the production of agriculture statistics.

Participants are invited to discuss issues related to the integration of administrative data for the construction of the sampling frame.

The fisheries statistics domains covered by European statistics include: fish catches and landings, aquaculture and fleet. Fishery statistics is a complex domain, to which many institutions in addition to the NSI contribute.

The obligations stemming from the European Common Fisheries Policy require maintaining the EU Vessel Register, and fishing vessels are obliged to submit logbooks as an administrative document to register catches. These sources can be used to produce statistics on the fishing activity. In addition, administrative registers such as fishing licenses, vessel registers, etc. can be used to build sampling frames for fishery surveys.

Institutions other than NSIs, such as oceanographic research institutes, Ministries responsible for agriculture, fisheries and the environment, and other are involved in the production of fishery statistics to respond to the Data Collection Framework of the EU (under DG MARE control).

Papers for this topic may demonstrate of the use of administrative registers for specific fishery statistics operations, present methods for assessing the quality of administrative data from other institutions, metadata systems for statistical operations using administrative registers, and innovative uses of fishery-related records.

Eurostat launched in 2018 the evaluation of the Regulations covering fisheries statistics as part of the project "Streamlining and simplification of European fishery statistics".

Adequate statistical and technical infrastructure is needed for building and maintaining systems collecting and processing administrative data. Inventories of administrative data that play a key role in improving the uptake of administrative data by National Statistical Systems, Administrative Data Centers and Statistical Data Warehouses that are set up to manage the integration of multisource statistics are some examples of this type of infrastructure.

The use of standards for documenting the transmission of data and metadata, such as SDMX, in the fields of agriculture, fishery and business statistics are of interest for the workshop

The ESS Vision 2020 ADMIN project has taken action to support a more extensive use of administrative data in the ESS. The workshop will provide an occasion to discuss and identify challenges, opportunities and possible further actions likely to facilitate and accelerate the use of administrative data and the sharing and implementation of related common standards, in particular in the areas of business, agriculture and fisheries statistics.

The collaboration between administrative data holders and NSIs, as well as the application of ESS quality standards and the Code of Practice in other national administrations are topics that may be worth discussing during the workshop.

  1. Participants are welcome to submit a paper contributing to one or more topics proposed in the corresponding tab (Topics). The submission must be in English.
  2. All papers submitted will be disseminated on the meeting web page. In case of large number of proposals, a subset of papers will be selected for presentation.
  3. The following deadlines and requirements apply:
    • Abstracts need to be submitted by 28 August 2019, indicating the name and affiliation of the author(s), the tentative title and the topic(s) of discussion the paper refers to.
    • The confirmation of acceptance of the abstracts will be sent by workshop organisers by 13 September 2019.
    • The extended abstracts (2-3 pages) or full final versions of the accepted papers, not exceeding 10 pages including charts, annexes and references, should be sent by 02 October 2019.Please send them to the workshop organisers: Ms. Paola Votta, e-mail: ess-workshop-admindata-bucharest2019@devstat.com with copy to ESTAT-ESSVIP-ADMIN@ec.europa.eu.
    • Power Point presentations should be sent also by 02 October 2019 to the workshop organisers at the addresses listed above.
  4. Contributors are reminded that the success of the meeting depends upon the opportunity for participants to read the papers before the meeting. Therefore, these deadlines must be strictly adhered to.
  5. Papers will be made available on CROS Portal.

Ms Paola Votta

DevStat - Coordinator of Training & Events

ess-workshop-admindata-bucharest2019@devstat.com

Copy to: ESTAT-ESSVIP-ADMIN@ec.europa.eu

Deadline for submission of extended abstracts, papers and presentations: 02 October 2019.

  1. Guidelines for abstracts
    • The abstracts are expected to have as a maximum of 1200 characteres, around 100/200 words.
    • All abstracts must be written in English and submitted through this platform (online submission).
    • The confirmation of acceptance of the abstracts will be sent by workshop organisers by 06 September 2019.

    “Authors of accepted abstracts have the choice of sending either a paper OR an extended abstract. All presenters are required to send a presentation/slides.”

  2. Guidelines for extended abstracts
    • The extended abstracts are expected to have as a maximum of 2-3 pages.
    • All extended abstracts must be written in English and must be sent in Microsoft Word format file (*.doc or *.docx).
    • The font type is Arial.
    • All extended abstracts and papers must be send to the workshop organisers: ess-workshop-admindata-bucharest2019@devstat.com with copy to ESTAT-ESSVIP-ADMIN@ec.europa.eu
  3. Guidelines for papers
    • The papers are expected to be not less than 5 pages and not more than 10 pages in length.
    • The font type is Arial.
    • In title of the papers please use 24 pts and centre the title. In main text please use 12 pts.
    • The main headings should be in bold, subheadings should be in Italics.
    • Please use 1.5 line spacing, paragraph line spacing 6 pts before, 0 pt after.
    • In the abstracts, footnotes, signatures of figure etc. please use 10 pts.
    • The sections should be consecutively numbered by Arabic numerals.
    • The equations should be centered, 6 points space above and below the text.
    • The tables, figures and cartograms should be included directly in the files you submit. They should be at high resolution.
    • The references and citations should follow the Harvard System Convention (Author, date).
    • All papers must be send to the workshop organisers: ess-workshop-admindata-bucharest2019@devstat.com with copy to ESTAT-ESSVIP-ADMIN@ec.europa.eu
  4. Guidelines for presentations
    • The presentations must be written in English.
    • The presentations must be in Microsoft Power Point format file (*.ppt or *.pptx).
    • The size of presentation is limited to 20 MB.
    • Each presentation should not exceed 10-12 minutes (4 minutes in case of speed talk presentations).
    • All presentations must be send to the workshop organisers: ess-workshop-admindata-bucharest2019@devstat.com with copy to ESTAT-ESSVIP-ADMIN@ec.europa.eu.

Deadline for submission of extended abstracts, papers and presentations: 02 October 2019.

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