Call for papers


This workshop aims to be an occasion for Member States to present and exchange the results of the progress made in using administrative data for social statistics, in particular but not exclusively in the framework of the ESS.VIP ADMIN project. Statisticians are encouraged to contribute by discussing their experience or ideas in the use of administrative data providing experience, achievements, examples, practical applications, lessons learned and plans for future developments that they consider worth sharing with other users of administrative data. An annotated list of suggested topics for discussion is provided in the corresponding tab below (Topics). Proposals could be linked to one or several of the topics listed. Other issues related to administrative data use in official statistics, not listed below, will also be considered.

Please note that this workshop focuses on the use of administrative data in social statistics (including the population and housing census) or cross-cutting initiatives with and impact in this area. A similar workshop covering other statistical domains is planned for autumn 2019.


The aim of this topic is to present experiences and lessons learned on the identification and the process of accessing administrative data sources and of evaluating their potential fit-for-use for statistical purposes.

For example, proposals could provide examples of solutions found to overcome obstacles encountered, such as administrative data access, data transfer technologies, checklists and protocols developed to make administrative data collection, processing and confidentiality protection tasks more efficient and systematic. Collaboration with data owners and initiatives for improving the legal and regulatory framework could also be shared.

Aspects related to processing administrative data into statistical input will also be worth-sharing amongst participants. If relevant, papers could also discuss access barriers or facilitating solutions related to the internal organization of the NSI that hamper or improve the access and use of administrative data.

This subject aims at gathering and sharing experiences dealing with the population and housing censuses.

Participants are invited to discuss both generic features related to the integration of administrative data for the construction of the different sets of census variables (e.g., demographic and educational attainment-related information) and other specific experiences and elements developed in projects that could help streamlining census operations such as creating additional variables, identifiers, enumeration and geo-localization of areas and other statistical units.

This topic will welcome papers sharing experiences on the integration of administrative data sources for the construction and maintenance of frames and the creation of statistical registers.

During the last few years, several NSIs undertook steps towards moving to a more administrative- data-based production of frames for the purposes of sampling, direct tabulation and other. Participants are invited to discuss inputs needed to undertake these operations, practical aspects that are worth bearing in mind regarding planning and other lessons learned such as pros and cons of using specific data sources or linkage methods. The process of building high-quality frames and maintaining/updating them is also covered by this section.

Re-engineering of surveys is often driven by the need of lowering data collection costs and burden to respondents. Quite often these also result in better quality timeliness of the estimates. The increased use of administrative data could also be an outcome of national efforts towards the more integrated statistical system, where administrative data are used to improve the data processing and estimation for surveys.

Participants are encouraged to contribute papers elaborating the steps when deciding whether to use administrative data in the survey data collection or processing and on the integration of administrative data into survey-based operations. Other relevant subject are the methodology used for integrating administrative data with survey data or for replacing some survey data collections with administrative data.

Adequate statistical and technical infrastructure is needed for building and maintaining systems collecting and processing administrative data. Inventories of administrative data that play a key role in improving the uptake of administrative data by National Statistical Systems, Administrative Data Centers and Statistical Data Warehouses (SDWH) that are set up to manage the integration of multisource statistics are some examples of this type of infrastructure.

In addition, papers could also touch upon the links of these elements with other infrastructure components such as admin-data-driven censuses, statistical registers and multisource statistical operations and metadata management systems required for handling administrative data.

Administrative data are used in many ways across the different phases of the statistical production. This aim of this topic is to present experiences, lessons learned and good practices in the development and use of methods for producing statistics while using administrative data.

E.g., papers under this item could present any methodological issues or developments related to any stage of a business process producing statistics and using administrative data.

The use of administrative data also requires evaluating its quality and the quality of outputs produced using these data. Activities to assess the quality of both inputs and outputs produced using administrative sources, either exclusively or combined with other data sources are of interest under this topic. The papers can share experiences related to the development or adaptation of quality frameworks, including quality guidelines and checklists developed, adapted quality reports and data for quality monitoring.

ADMIN project has contributed to more extensive use of administrative data in the ESS. However, it is clear that there is still lot to do in this area.

The objective is to discuss and identify opportunities and further actions likely to facilitate and accelerate the use of administrative data and the sharing and implementation of related common standards.

  1. Participants are welcome to submit a paper contributing to one or more topics proposed in the corresponding tab (Topics). The submission must be in English.
  2. All papers submitted will be disseminated on the meeting web page. In case of large number of proposals, a subset of papers will be selected for presentation.
  3. The following deadlines and requirements apply:
    • Abstracts need to be submitted by 14 April 2019, indicating the name and affiliation of the author(s), the tentative title and the topic(s) of discussion the paper refers to.
    • The confirmation of acceptance of the abstracts will be sent by workshop organisers by 15 April 2019.
    • The full final versions of the accepted papers, not exceeding 10 pages including charts, annexes and references, should be sent by 15 May 2019 using the template provided on the registration webpage. Please send the papers to the workshop organisers: Ms. Paola Votta, e-mail: ess-workshop-admindata-valencia2019@devstat.com with copy to ESTAT-ESSVIP-ADMIN@ec.europa.eu.
    • Presenters of accepted papers, please send your Power Point presentations by 26 May 2019 to the workshop organisers at the addresses listed above.
  4. Contributors are reminded that the success of the meeting depends upon the opportunity for participants to read the papers before the meeting. Therefore, these deadlines must be strictly adhered to.
  5. Papers will be made available on CROS Portal.

Ms Paola Votta

DevStat - Coordinator of Training & Events

ess-workshop-admindata-valencia2019@devstat.com

Copy to: ESTAT-ESSVIP-ADMIN@ec.europa.eu

  1. Guidelines for abstracts
    • Deadline for submission of papers: 14 April 2019.
    • The abstracts are expected to have as a maximum of 1200 characteres, around 100/200 words.
    • All abstracts must be written in English and submitted through this platform.
    • The confirmation of acceptance of the abstracts will be sent by workshop organisers by 15 April 2019.
  2. Guidelines for papers
    • Deadline for submission of papers: 15 May 2019.
    • The papers are recommended to be not less than 5 pages and not more than 10 pages in length at 1.5 line spacing.
    • All papers must be written in English.
    • All papers must be sent in Microsoft Word format file (*.doc or *.docx).
    • The tables, figures and cartograms should be included directly in the files you submit. They should be at high resolution.
  3. Guidelines for presentations
    • Deadline for submission of presentations: 26 May 201.
    • The presentations must be written in English.
    • The presentations must be in Microsoft Power Point format file (*.ppt or *.pptx).
    • The size of presentation is limited to 20 MB.
    • Each presentation should not exceed 10-12 minutes.

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